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2. Are the two check signers unrelated (not family members or household members)?
3. Are blank checks NEVER pre-signed?
👥 Segregation of Duties
4. Is the person who signs checks DIFFERENT from the person who reconciles bank statements?
5. Can any single person approve AND pay an expense alone?
🏦 Bank Account Controls
6. Are all bank accounts in the HOA's EIN (Tax ID, not a management company's name or EIN)?
7. Do multiple board members have online access to view bank accounts?
8. Are bank statements mailed directly to the HOA address or bookkeeper (not to an individual's home)?
🔨 Vendor & Contract Controls
9. Do you require competitive bids for contracts over $5,000?
10. Are major service contracts (landscaping, pool, etc.) re-bid every 2-3 years?